Company Secretarial Officer

We are recruiting a Company Secretarial Officer to join a regulated Corporate Services Provider (CSP) in Malta. This role is responsible for providing corporate secretarial support to a portfolio of clients, ensuring compliance with Maltese company law and regulatory requirements while delivering an exceptional client service.

Your Impact

• Manage day-to-day company secretarial matters for a portfolio of client companies.
• Prepare and maintain statutory registers, corporate records, board minutes, resolutions, and governance documentation.
• Coordinate Board and Shareholder meetings, including notices, agendas, proxies, and meeting packs.
• Support company incorporations, restructurings, share transfers, and liquidations.
• Prepare and submit statutory filings with the Malta Business Registry (MBR) and support regulatory interactions with the MFSA.
• Assist with client onboarding and ensure KYC/AML documentation is maintained and up to date.
• Build strong client relationships while ensuring compliance with Maltese company law and CSP regulatory requirements.

What We're Looking For

✔ Previous experience in a Company Secretarial, Corporate Services, or Corporate Governance role.
✔ Good knowledge of the Maltese Companies Act, Malta Business Registry (MBR) procedures, and corporate governance requirements.
✔ Experience working within a Corporate Services Provider (CSP), law firm, or regulated financial services environment.
✔ Experience managing statutory filings, corporate records, and company secretarial documentation.

Skills Required

✔ Strong knowledge of company secretarial practices and corporate governance principles.
✔ Excellent organisational skills with the ability to manage multiple deadlines.
✔ High attention to detail and accuracy when handling statutory documentation.
✔ Strong communication and client relationship management skills.
✔ Ability to work independently while collaborating effectively within a team.
✔ High level of integrity, discretion, and confidentiality.
✔ Proficiency in Microsoft Office and company secretarial software.