Personal Assistant

We are recruiting an experienced Personal Assistant to provide high-level executive and administrative support within a regulated Corporate Services Provider (CSP) in Malta. This role is responsible for supporting the Executive Office, ensuring the smooth day-to-day running of the office, coordinating key business activities, and maintaining the highest standards of professionalism and confidentiality.

Your Impact

• Manage the executive's calendar, meetings, appointments, and daily priorities.
• Coordinate meetings, prepare agendas, presentations, reports, and business correspondence.
• Organise domestic and international travel, accommodation, and event logistics.
• Act as the main point of contact for internal and external stakeholders, ensuring effective communication.
• Maintain confidential records, documentation, and filing systems in line with company policies and GDPR requirements.
• Support office administration, including suppliers, facilities, archives, and general office operations.
• Provide administrative support for audits, regulatory reviews, and strategic projects when required.

What We're Looking For

✔ 3–5 years' experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives.
✔ Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
✔ Experience managing complex diaries, travel arrangements, and executive communications.
✔ Experience within a professional services or regulated financial services environment is considered an asset.

Skills Required

✔ Exceptional organisational, multitasking, and time management skills.
✔ Excellent written and verbal communication skills in English.
✔ Ability to handle confidential information with discretion and professionalism.
✔ Strong attention to detail and ability to prioritise competing demands.
✔ Professional, proactive, and service-oriented approach.
✔ Ability to work effectively in a fast-paced environment with changing priorities.
✔ Strong administrative and coordination skills, with a high level of accuracy and accountability.